Bicycle Leadership Conference

Choosing a function venue isn’t a simple walk in the park. There will be a few mistakes here and lots of decisions will be involved. While mistakes are natural parts of your life, it is always best to learn from them.

Here are some of the biggest mistakes people often commit when looking for a function venue and how to avoid them.

Neglecting the Event Requirements

Before you go hunting for a venue, make sure you list all the things needed for a successful event. This list may include the type of food, number of guests, activities, and entertainment. Writing all of these down can help you with better organization down the road. Even the simplest detail like the grand piano, band, or sound systems should be checked.

Failure to Visit the Function Venue

All function venues will go to extreme lengths just to ensure that their place and services will look picture-perfect in glossy magazines or websites. These pictures will give you a good idea of the kind of quality you can expect but remember that it won’t give you a complete picture. See to it that you schedule a personal visit to the venues included in your short list prior to signing on the dotted line.

Booking a Very Small or Big Venue

While organizing an event, you have to know the number of guests you will entertain before signing the contract with a certain venue. The last thing you want is for your guests to feel cramped and uncomfortable. On the other hand, you also wouldn’t want to go for a very big venue where your guests are too spaced out to the point that your dinner servers will find it hard to reach everyone.

Never Forget to Acquire Written Estimates

Before you begin signing on dotted lines, see to it that you’re provided with a written estimate on everything you’ll be paying for. You do not like to agree to book venue and be surprised that they do not supply chairs and tables. Ensure that there aren’t any additional fees hidden in fine print.

Do Not Neglect Parking

You like your guests to arrive at events in good spirits. You should be careful to not frustrate your guests before stepping into the venue. Nothing puts everyone in bad mood quicker than when they have a tough time finding a parking space. Ensure that the venue has enough parking or has a parking space nearby that guests can access.

Do Not Skimp on Catering

The food’s quality can break or make an event. If your selected venue can supply food service, make sure to sample their foods before they make the final decision. Through sampling foods, you can discover that you have to outsource catering service to an outside business to get your desired quality.

Never Forget to Include the Detailed Directions

As with frustrations on finding parking space, if the guests have trouble searching for event venue, they’re not going to be in the best possible frame of mind once they do arrive. Make sure that all your guests have proper directions to find the event venue. You may send directions and map through the email, mail out or both to cover the bases. It is also important to add options for public transport for further convenience to non-driving patrons.